Safety Information and Updates

When summer temperatures rise, the risk of heat stress becomes a serious concern for fuel delivery drivers. Spending long hours in hot conditions, especially while loading and delivering fuel, can lead to dehydration, heat exhaustion, and even heatstroke if precautions aren’t taken.

Signs of Heat Stress:
It’s crucial to recognize the symptoms of heat-related illnesses early. Common signs include:

• Heavy sweating
• Fatigue and dizziness
• Nausea or vomiting
• Confusion, headache, or fainting

How to Prevent Heat Stress:
To stay safe during summer driving, fuel delivery drivers should follow these key tips:

1. Stay Hydrated: Drink plenty of water throughout the day, even if you don’t feel thirsty. Avoid sugary or caffeinated drinks, which can contribute to dehydration.
2. Dress for the Heat: Wear light-colored, loose-fitting clothing to help your body stay cool. When required, ensure your Personal Protective Equipment (PPE) is comfortable and breathable.
3. Take Breaks: Schedule breaks in shaded or air-conditioned areas to cool down, especially during the hottest parts of the day.
4. Use Vehicle Cooling Systems: Take advantage of your truck’s air conditioning and keep the cab ventilated.
5. Carry Summer Supplies: Keep the following items in your truck to help combat the heat:
   • Extra water bottles
   • Electrolyte drinks (to replenish lost minerals)
   • Cooling towels or ice packs
   • A wide-brimmed hat and sunscreen (SPF 30 or higher)

By preparing for the heat and monitoring your body for early signs of heat stress, you can reduce the risk of heat-related illness and stay safe on the road.

Employer Responsibilities
Employers should provide heat safety training, access to water, and shaded or cooled rest areas. Regular wellness checks during heat waves and equipping trucks with working AC units can go a long way in protecting workers.

Heat stress is preventable, but only if drivers and employers work together to stay aware, prepared, and proactive. As the climate continues to warm, heat safety will become even more critical in ensuring the well-being of our essential fuel delivery workforce.

Fueling a boat is a far more involved process than simply filling up a car. While refueling vehicles at gas stations has become routine, refueling vessels comes with added responsibilities and strict regulations. Marine fueling demands careful attention to prevent spills, especially when fueling near or on water.

For vessels with a total capacity of 250 barrels (10,500 gallons) or more, the process is regulated by the Coast Guard. Both the vessel and delivery vehicle must have a designated "Person in Charge" (PIC), who is trained annually and must have specific experience in fuel deliveries.

Before any fuel transfer, an "Advanced Notice of Transfer" must be submitted to the Coast Guard at least four hours in advance, detailing the transfer’s time, location, and any past spill history. PICs are responsible for communicating with each other, completing checklists, and ensuring both the vessel and delivery vehicle are safe and ready before fueling can begin.

Even vessels with less than 10,500 gallons of fuel capacity must still adhere to strict safety guidelines. No hose connections can be made over water, and any hot work, sparks, or flames must be eliminated during fueling. Safety must always come first—fueling vessels is a highly regulated operation, and vigilance is key to ensuring both safety and environmental protection.

The 2025 CVSA (Commercial Vehicle Safety Alliance) Annual Road Check took place the week of May 13th. This nationwide inspection blitz is a key event in the trucking industry, aiming to improve road safety and ensure commercial vehicles are in top working condition. With thousands of inspections conducted across North America, it’s a critical time for truck drivers and fleet operators to ensure compliance and safety.

Each year, the CVSA Road Check focuses on specific safety aspects, and for 2025, the primary inspection focus was be on driver qualifications. Inspectors look closely at drivers’ hours-of-service compliance, proper licensing, and any signs of fatigue or impairment. Drivers should make sure their records of duty status (RODS) are up-to-date and accurate, and that they’re in full compliance with federal regulations.

During the event, enforcement officers conduct the North American Standard Level I Inspection, which is the most comprehensive roadside inspection. This includes a detailed review of both the driver and the vehicle, assessing everything from brake performance to tire conditions. While vehicle violations are commonly targeted, driver-related issues like logbook discrepancies or improper use of electronic logging devices (ELDs) can lead to significant penalties.

The CVSA Road Check also serves as a reminder for fleet owners to perform routine maintenance on their vehicles. Pre-checking brakes, lights, tires, and securing loads will reduce the risk of out-of-service violations. Additionally, drivers should ensure their medical certifications and other required documents are in order.

This annual event is an opportunity to showcase the trucking industry’s commitment to safety and professionalism. By taking proactive steps now, drivers and fleet operators can ensure a smooth and successful 2025 CVSA Annual Road Check!

The proper handling and storage of motor oils and lubricants is crucial for maintaining safety, protecting the environment, and ensuring optimal performance. Incorrect handling or poor storage practices can lead to contamination, spills, and unnecessary waste. Here are the key guidelines for safely managing motor oils and lubricants in auto shops.

Motor oils and lubricants should always be stored in clearly labeled, original containers to avoid confusion. Proper labeling helps technicians easily identify the right product for specific vehicles, reducing the chances of errors that could damage engines. Storage areas should be dry, cool, and well-ventilated to prevent exposure to high temperatures, which can degrade the quality of the oils and lubricants.

Ensure all containers are tightly sealed to prevent leakage. Leaky containers can lead to environmental hazards and messes within the shop. For large quantities, use spill-resistant containers or dedicated storage units designed for bulk lubricant storage. These storage solutions should also comply with local regulations, including the Occupational Safety and Health Administration (OSHA) guidelines.

Contamination of motor oils and lubricants can happen when foreign materials like dirt, water, or chemicals mix with the oil. To prevent this, always ensure that containers and tools used to handle oil are clean. Additionally, avoid leaving containers open, especially in areas with heavy foot traffic or where particles may be present.

Auto shops should always have spill containment and cleanup supplies readily available. Spills not only pose an environmental threat but can also result in workplace accidents or injuries. Absorbent pads, sand, or specialized oil-absorbent materials should be used immediately after a spill. Ensure that any waste oil is disposed of properly according to local hazardous waste disposal guidelines.

Lastly, it’s essential to train all employees in proper oil-handling techniques. Employees should understand the risks associated with improper handling and be familiar with the shop’s safety protocols and procedures. By following these guidelines, auto shops can maintain a safe working environment, reduce waste, and preserve the quality of motor oils and lubricants for optimal performance of vehicles and equipment.

As the weather warms and winter transitions to spring, fuel delivery operations face unique challenges that require proactive safety measures to protect workers and equipment. One of the most significant adjustments to consider is managing the risks associated with thawing ground, mud, and water accumulation. These seasonal hazards can create unsafe working conditions, and it is crucial to adapt and plan for these changes.

Thawing ground can be particularly hazardous, as it creates soft, unstable surfaces that increased the risk of slipping, equipment getting stuck, and even vehicle rollovers. Mud and water accumulation often result in drainage issues, which can lead to standing water or flooded areas on job sites. If not controlled and managed properly, standing water can be introduced into the underground storage tanks and compromise the integrity of the product inside the tank, or make it impossible to deliver to the tank until the water level lowers. To mitigate these risks, it is important to conduct thorough site assessments before work begins, looking for areas that may be particularly affected by thawing conditions.

Using appropriate equipment, such as mud mats or gravel, can help stabilize work areas. Where possible, implement better drainage systems to direct water away from work zones. If standing water poses a risk, consider the use of water pumps or sump pits to reduce the hazard. Additionally, mark and cordon off especially treacherous areas to ensure workers avoid potential danger zones.

Seasonal hazards require tailored safety briefings that emphasize the specific risks of thawing ground, mud, and water accumulation. Safety briefings should be clear, concise, and focused on educating workers about the potential dangers of the season, as well as best practices to stay safe. These briefings should address how to recognize slippery surfaces, the importance of proper footwear, and guidelines for handling equipment on unstable terrain.

Emphasize the importance of situational awareness. Employees should be encouraged to report unsafe conditions immediately and make sure they have a clear understanding of how to deal with unexpected weather or ground changes during the day. Reinforcing personal protective equipment (PPE) requirements, such as high-traction boots and waterproof gear, can also help prevent injuries.

The lessons learned from winter operations can be invaluable when planning for spring. During winter, workers often face challenges with ice, snow, and low visibility. These lessons, such as the importance of regular equipment maintenance, ensuring proper de-icing procedures, and enforcing heightened vigilance during inclement weather, can be carried over into the spring season. While the specific hazards may change, the need for thorough preparation and continual risk assessment remains the same.

As the ground thaws and the season changes, it’s important to stay proactive in identifying and managing seasonal hazards, particularly in fuel delivery operations. By conducting comprehensive site assessments, preparing workers through effective safety briefings, and incorporating lessons from winter operations, you can ensure a smooth and safe transition into spring, reducing the risk of accidents and promoting a culture of safety throughout the season.

Diesel Exhaust Fluid (DEF) is an essential component of Selective Catalytic Reduction (SCR) systems used in modern diesel engines to reduce harmful nitrogen oxide (NOx) emissions. While DEF is non-toxic, non-flammable, and safe to handle, improper storage and use can compromise its effectiveness and potentially damage your vehicle’s emission system. Here are the best practices for the safe handling, storage, and use of DEF.

DEF is a solution made of 32.5% high-purity urea and 67.5% deionized water. It meets strict ISO 22241 standards to ensure quality and compatibility with SCR systems. It is important to keep DEF free of dirt, oil, fuel, and other substances. Even small contaminants can affect its performance and damage the SCR system. Use only dedicated DEF equipment for dispensing and storage to prevent contamination. DEF is not a fuel or fuel additive; it is injected into the exhaust stream to facilitate the chemical reaction that reduces NOx emissions.

Always use certified DEF that meets ISO 22241 standards. Off-spec or counterfeit DEF can cause system failures. DEF is corrosive to some metals, such as aluminum, copper, and zinc, so use materials like stainless steel or high-density polyethylene (HDPE) for storage and dispensing. You should store DEF in a cool, dry, and well-ventilated area. Check storage tanks, dispensing equipment, and DEF systems for leaks or damage regularly. While DEF is non-toxic, it can cause skin or eye irritation if mishandled. Use gloves and safety glasses when handling large quantities.

Ideal storage temperatures range from 12°F (-11°C) to 86°F (30°C). Exposure to extreme heat or freezing temperatures can degrade its quality. Should the DEF freeze in a truck when the truck is shut down, simply start the truck as normal, and the SCR heating system will quickly thaw the DEF, returning it to liquid form, and the vehicle will run as intended. DEF also degrades when exposed to direct sunlight. Use opaque or UV-resistant containers to protect it. DEF has a shelf life of about one year under optimal conditions.

Proper handling, storage, and use of DEF are crucial for maintaining its quality and ensuring the efficient operation of SCR systems. By following these best practices, you can help reduce emissions, avoid costly repairs, and ensure compliance with environmental regulations. If you have any questions about DEF, please reach out to our Sales Team 1-800-289-2875!

Winter fuel deliveries come with unique challenges that require special attention to safety. As temperatures drop, fuel delivery drivers face the risk of frozen spill buckets, inaccessible lids, and slippery, ice-covered areas increasing the chance of slip, trip, and fall accidents. These hazards not only threaten the safety of drivers but can also lead to environmental risks, equipment damage, and costly service delays. This blog explores the most common winter hazards and offers practical solutions for ensuring a safe and smooth fuel delivery process for our drivers.

1. Dealing with Frozen Spill Buckets Full of Ice

Spill buckets are essential for containing any overflows or leaks during fuel deliveries. They are designed to catch and hold any spilled fuel, preventing contamination of the environment. However, when temperatures drop, spill buckets can freeze, rendering them ineffective.

The risks associated with frozen spill buckets include:

• Inaccessible Buckets: Ice and snow buildup can block access to the bucket, making it impossible to check for leaks or safely store any spillage.
• Overflowing Fuel: If a spill bucket is full of ice or frozen shut, it may not function properly during a delivery, leading to spillage on the ground and potential contamination.

To address these risks:

• Inspect Spill Buckets Regularly: Prior to deliveries, inspect the spill bucket to ensure it’s clear of ice and snow. If ice has built up, safely remove it with warm water.
• Heated or Insulated Spill Bucket Covers: Consider investing in heated spill bucket covers or insulated models. These covers prevent ice from forming inside the bucket, ensuring it remains operational even during the coldest months.

2. Frozen Spill Bucket Lids: A Potential Safety Hazard

Frozen spill bucket lids pose a different set of challenges. When the lid becomes frozen, it can be impossible to open, rendering the spill bucket unusable and preventing proper spill containment. If the lid is forcefully opened, it could damage the equipment and create further hazards.

To prevent issues with frozen lids:

• Check the Lid Before Each Delivery: Make sure the lid can be easily opened. If it is frozen, gently thaw it using warm water. Avoid using excessive force to open the lid, as it could break or crack.
• Regular Maintenance: Check lids and seals regularly, especially after heavy snow or freezing temperatures. Ensure that the lid’s seal is intact and can open smoothly.

3. Slip, Trip, and Fall Hazards in Delivery Areas

Slippery conditions around delivery sites are one of the most common causes of injuries during winter fuel deliveries. Snow, ice, and freezing rain make it easy for drivers and technicians to slip, trip, and fall while walking to and from the fuel tank.

To prevent slip and fall accidents:

• Clear Snow and Ice: Ensure that walkways, driveways, and access areas are cleared of snow and ice. This can include using snow shovels or ice scrapers to remove any buildup, especially around the tank fill area. For added protection, consider applying de-icing salts or sand to reduce the likelihood of ice forming.

Winter fuel deliveries involve unique risks, including frozen spill buckets, ice-covered delivery areas, and slippery conditions that can lead to dangerous slips and falls. However, these challenges can be managed with proactive safety measures. Regular inspections, and proper equipment maintenance can ensure that fuel deliveries continue smoothly and safely throughout the winter. By addressing these potential hazards head-on, costly accidents, environmental damage, and delays can be avoided—ultimately protecting both our drivers and the customers in which we serve.

As winter brings colder temperatures and unpredictable weather, safely receiving fuel deliveries becomes crucial for our customers. At Dennis K. Burke, Inc. we consider Safety one of our top priorities. Here are essential tips from our Safety Department to ensure a smooth and secure process.

We kindly ask that before the delivery, make sure driveways, pathways, and delivery areas are clear of snow and ice. This helps the delivery driver access your location safely and reduces the risk of accidents. Identify a specific area for the driver to unload the product they’re delivering. Make sure this spot is well-marked and free from obstacles, ensuring the driver can deliver safely and efficiently.

Stay in touch. Keep us informed of any special instructions or access issues related to your property. Keeping communication open can help prevent delays and ensure timely, safe and accurate deliveries. Be aware of the weather forecast. If severe weather is predicted, consider scheduling your delivery in advance to avoid any disruptions. Planning ahead can help ensure you have enough fuel to last through winter storms.

If you’re a generator customer, please be sure the generator has a working gauge or whistle. Delivery drivers are not permitted to fill a tank without ensuring they know how much product will fit safely. Oftentimes our drivers arrive to fill generators and discover either the gauge is broken (i.e. not responding when fuel is delivered), or the tank is equipped with a whistle that does not sound. If the driver is unable to determine how much fuel is in the generator, the delivery will have to be stopped until the matter is resolved. This is to protect the customer’s property and avoid having a fuel spill.

Keep an emergency kit handy, including a flashlight and basic supplies, in case the delivery is delayed due to weather conditions. Being prepared can help you stay calm and safe. By following these simple tips, you can ensure a safe and efficient fuel delivery experience during winter months, helping you maintain comfort and safety throughout the season. On behalf of DKB Safety we want to wish all our customers a Safe, Happy, and Healthy Holiday Season.

Proper fuel tank maintenance is crucial for ensuring both the longevity of the tank and the safety of its operation. Whether used for vehicles, machinery, or stationary storage, regular maintenance can prevent damage, mitigate risks, and prolong the life of the fuel tank, protecting your investment and avoiding costly repairs.

One of the most important aspects of fuel tank maintenance is conducting regular inspections to check for visible signs of wear and tear, such as rust, corrosion, dents, or cracks. Inspect the seams and joints closely for leaks, as even minor leaks can escalate into major problems if left unaddressed. Regular inspections help catch issues early, allowing you to perform repairs before they become more serious or even hazardous. Over time, dirt, debris, and water can accumulate inside fuel tanks, leading to potential corrosion and contamination. This buildup can compromise the tank’s integrity and reduce the quality of the fuel inside. Cleaning the fuel tank periodically helps remove any accumulated sludge and prevents rust from forming on the inside.

Even with regular inspections and cleaning, there are some maintenance tasks that require professional attention. Scheduling periodic professional servicing ensures that internal components such as fuel lines, pumps, and gauges are functioning correctly. Technicians can also use specialized equipment to perform non-invasive inspections, such as ultrasonic thickness testing, which can detect thinning of the tank walls due to corrosion. Professional maintenance can catch hidden issues before they become serious problems, saving both time and money in the long run.

When performing any maintenance on fuel tanks, safety should always be the top priority. Ensure that the tank is fully drained and depressurized before beginning any work, and avoid working near open flames or sparks. It’s also a good idea to have appropriate fire extinguishing equipment nearby, especially when handling fuel. Following proper safety protocols minimizes the risk of accidents and injuries.

In conclusion, maintaining a fuel tank involves a combination of regular inspections, cleaning, and proper handling of the fuel inside. By taking proactive measures like using quality fuel, avoiding overfilling, and scheduling professional maintenance, you can extend the life of the tank and ensure that it remains safe and reliable. A well-maintained fuel tank not only ensures operational efficiency but also protects against costly repairs and environmental risks. By investing in good maintenance practices, you’re ensuring the longevity and safety of your fuel tank for years to come.

At Dennis K. Burke Inc., our dispatch team operates with exceptional efficiency thanks to our advanced Tank Monitoring Program. This innovative technology ensures seamless communication with our dedicated truck drivers, enabling real-time tracking of tank levels. As a result, our drivers are consistently equipped with the precise quantities of fuel and lubricants needed for each delivery.

Upon arriving at a customer’s site, our drivers employ a secondary verification method to confirm that the correct product meets specific requirements. This includes the use of tank gauges, vent alarms (often referred to as “whistles”), and stick readings, alongside the relevant tank chart. This dual approach reinforces our commitment to accuracy and reliability, ensuring we meet and exceed customer expectations at every stage of the process.

Tank monitoring is a cornerstone of responsible operations across various industries. By providing real-time data and facilitating early defect detection, it enhances both safety and sustainability.

Benefits of Tank Monitoring

1. Preventing Overfills and Spills One of the key advantages of tank monitoring is its capability to prevent overfills. Overfilled tanks can lead to spills, resulting in environmental damage and significant safety hazards. Monitoring systems utilize advanced sensors to deliver real-time data, ensuring precise control of filling levels and mitigating the risk of accidents.
2. Minimizing Environmental Impact Environmental responsibility is a critical focus across all sectors. Tank monitoring ensures storage facilities operate within designated capacities, significantly reducing the risk of leaks and spills that can contaminate soil and water sources.
3. Enhancing Operational Efficiency Effective resource management is vital for any successful operation. With tank monitoring, businesses can optimize inventory levels, minimizing unnecessary refills and associated costs. This technology also facilitates timely maintenance scheduling, ensuring tanks remain in good condition and preventing unexpected downtime.
4. Early Detection of Leaks and Defects Regular monitoring allows for early detection of leaks or defects in tanks, whether due to corrosion or faulty equipment. Identifying issues promptly can avert costly repairs and protect both the environment and personnel.
5. Improved Inventory Management Efficient inventory management is essential for businesses that rely on stored materials. Tank monitoring systems provide accurate, real-time data on inventory levels, enabling timely reordering and preventing shortages or overstock. This leads to streamlined logistics and cost savings.
6. Compliance with Regulatory Standards Many industries face stringent regulatory standards for the storage and handling of materials. Tank monitoring assists in maintaining compliance by documenting tank levels, leak detection, and maintenance schedules.
7. Enhancing Worker Safety By reducing the need for manual inspections, tank monitoring enhances worker safety. Automated systems lower the risk associated with climbing tanks or operating in potentially hazardous environments.
8. Real-time Data and Remote Monitoring Modern tank monitoring solutions provide real-time data that is accessible from virtually anywhere. This remote monitoring capability enables quick decision-making and timely interventions, even when staff are off-site.

Embracing tank monitoring is not just about safeguarding the environment and personnel; it’s a strategic investment in a more cost-effective and sustainable operation. This proactive approach enhances safety, efficiency, and the overall reputation of any business that relies on tank storage systems.

Understanding Electronic Logging Devices (ELDs) and Changes to Hours of Service Regulations

The transportation industry has experienced significant technological advancements over the past decade, with Electronic Logging Devices (ELDs) at the forefront of this transformation. ELDs are mandated by the Federal Motor Carrier Safety Administration (FMCSA) to track drivers’ Hours of Service (HOS) electronically, replacing the traditional paper logs. The primary purpose of ELDs is to ensure compliance with HOS regulations, which are designed to prevent driver fatigue, reduce accidents, and improve road safety.

The Role of ELDs in Enhancing Safety and Compliance

Before the ELD mandate, many drivers relied on paper logs to record their driving hours. This system was prone to errors, both accidental and intentional, leading to inconsistencies in compliance. The implementation of ELDs has addressed these issues by automatically recording driving time, engine hours, vehicle movement, and other essential data. This automation reduces the likelihood of human error and manipulation, ensuring that drivers adhere to legal driving limits.

ELDs have also provided companies with better insights into their fleet’s operations. Through real-time tracking and data analysis, companies can monitor their drivers’ performance, manage routes more efficiently, and reduce operational costs. The transparency and accountability introduced by ELDs have contributed to safer roads, with fewer accidents caused by driver fatigue.

Recent and Upcoming Changes to Hours of Service Regulations

The FMCSA continuously reviews and updates HOS regulations to address emerging challenges and improve road safety. Several recent and upcoming changes to HOS rules are expected to impact the industry significantly.

1. Short-Haul Exception Expansion:

The FMCSA recently expanded the short-haul exception, allowing certain drivers to extend their maximum on-duty period from 12 to 14 hours and their operating range from 100 air miles to 150 air miles. This change provides more flexibility for short-haul drivers, particularly those in the construction and agricultural sectors, who often face unpredictable delays.

2. Adverse Driving Conditions:

Another notable change is the modification of the adverse driving conditions rule. Previously, drivers could extend their driving window by up to two hours if they encountered adverse conditions such as bad weather or traffic accidents. The recent change allows drivers to also extend their maximum on-duty period by two hours, providing more flexibility in managing unexpected delays while ensuring they do not exceed their HOS limits.

3. 30-Minute Break Requirement:

The FMCSA has also revised the 30-minute break requirement. Previously, drivers were required to take a 30-minute break after eight hours of continuous driving. The new rule allows drivers to count any non-driving time toward this break, offering more flexibility in meeting the requirement. This change has been particularly well-received by drivers who can now break up their driving hours more efficiently.

4. Split-Sleeper Berth Provision:

The split-sleeper berth provision has been updated to allow drivers to split their required 10-hour off-duty period into two segments: one of at least seven hours in the sleeper berth and another of at least two hours off-duty. This change provides drivers with more flexibility in managing their rest periods, enabling them to better adapt to their schedules and minimize fatigue.

Anticipated Impact on the Industry

These changes to HOS regulations are designed to offer greater flexibility to drivers while maintaining safety on the roads. However, the industry must stay vigilant in ensuring that these regulations are implemented effectively. ELDs will continue to play a crucial role in this process, providing accurate data that helps both drivers and fleet managers comply with the new rules.

As the transportation industry evolves, it is essential for companies to stay informed about regulatory changes and adapt their operations accordingly. With the ongoing advancements in technology and continuous updates to regulations, the future of the trucking industry promises to be safer and more efficient for all stakeholders involved.

This article provides an overview of the importance of ELDs in ensuring compliance with Hours of Service regulations and highlights the recent and upcoming changes that will impact the industry. These changes reflect the FMCSA’s commitment to improving road safety while offering drivers the flexibility they need to perform their jobs effectively.

One of the major items that we focus on when it comes to ensuring safe deliveries for our drivers and customers alike is ensuring that sites are assessed for conditions conducive to safety, and any issues that are present are corrected.

Our Sales & Safety departments work with new sites to ensure tanks are compliant, and there are no obvious or foreseeable risks to our drivers, our customers' site, or the environment that would occur in the event of a normal fuel or lubricant delivery. Additionally, drivers report back on site issues as they arise in the field. 

We thought it might be helpful to review some of the main issues we have seen or heard about in the field so they were easily accessible. So, below is a top ten list of site issues you can check for to make sure your vendor can deliver safely to your site

1) Safe access: Ensure there are no trip or fall hazards for drivers or delivery agents. In the winter, this includes making sure access ways are free of snow and ice and that markings are clearly visible and not obstructed by snow.  If your site has an elevated or difficult to reach fill, make sure there is a stable platform or ladder with appropriate railings for drivers to stand on. Pallets, buckets, or other makeshift fixes are not acceptable, as they are unsafe for drivers. 

2) Know your tank: We sometimes come across "blind fills". These are fills where there is no way for drivers to determine the current volume or ullage (aka: space inside) of the tank. A fill can be considered “blind” if its setup makes it impossible to stick to determine the height of product inside.  It could also be “blind” as the result of a malfunctioning/broken gauge, or lack of a tank chart to compare stick readings against. This is a major spill risk, and something to be mindful of when assessing your site compliance. 

3) Clean, empty spill or "overflow" buckets. Spill buckets are liquid tight containers around both underground and aboveground fill pipes. It is critical to ensure they are clean and dry, as the spill bucket is the last line of defense against small drips, or leaks caused by hoses and equipment during a delivery.  Ensuring any rain water that may have collected inside is a great way to help prevent water from contaminating your tank, and help to avoid spills.  (You can read more about spill buckets and their role in safe delivery here).

4) Ensure tank fittings are secure and properly sealed. Tank Fittings leaking small amounts of fuel during deliveries is an avoidable hazard for the environment and your site. 

5) Ensure you have the proper tank fittings and confirm that equipment with your vendor (hopefully us!) This includes Scully fittings, Ever-tite fittings, etc. As a reminder, Dennis K Burke drivers can never straight-pipe gasoline!

6) Ensure that your tank has proper venting and it is working properly. Vent issues are a major cause of spills, overfills, and other avoidable problems, it pays to double check!

7) Make sure your tank is PROPERLY Labeled. Improperly labeled tanks are a major risk for cross-drops, as potentially very unsafe generally. Always ensure you have compliant, correct tank labeling. If you need help procuring tank labels or guidance on what is required, reach out to your rep and they can help. 

8) Make sure overfill prevention devices are calibrated correctly and are in proper working order. Overfill prevention devices are crucial in preventing spills and ensuring the safe delivery of fuel or lubricants. These devices are designed to automatically shut off the flow of product once the tank reaches its maximum capacity, preventing overfills and potential environmental hazards. 

9) Know your tank size and it's maximum volume. Generally, tanks can be filled to up to 90% capacity (ie a 1K tank can take 900 gallons from empty, not 1000g). Keeping this in mind when ordering helps minimize risk of overfill. 

10) Tank maintenance:  Consult with your tank service company to determine the proper maintenance schedule. Like most things, routine maintenance will help ensure your storage tank has a long, safe life. 

Every year, the Commercial Vehicle Safety Alliance (CVSA) holds a weeklong International “Road Check” to both remind us all of how crucial safe driving and regulatory compliance is in the trucking industry, and to dial in on a topic with roadside stops to get a picture of the level of compliance nationwide, as well as removing from service vehicles or drivers in violation. Each year, the CVSA focuses on a specific topic or portion of regulations. This year, Road Check will take place from May 14-16^th in the US, and the focus topics are Tractor Protection Systems, and Controlled Substances. 

Tractor Control Systems will focus on tractor protection valves, trailer supply valves, and anti-bleed back valves. According to the CVSA, items like these are often skipped or missed in pre/post trip inspections because of how much time and effort they can take to properly inspect. This is the type of topic that Road Check usually focuses on, but they have added Controlled Substances to this years’ stop topic to highlight the importance of both having a controlled substance policy in place and managing strict adherence to it by personnel.

As we’ve discussed previously, the FMCSA (Federal Motor Carrier Safety Administration) instituted a “clearinghouse” or online database of CDL drug & alcohol violations, as well as if drivers have completed all required steps of the return-to-duty process in order to return to work legally after a violation. The emphasis in this years Road Check on confirming Controlled Substance regulations are followed, as well as that operators are aware of the rules around substances and reporting should serve as a good reminder of how important Controlled Substance policies and compliance are for safe driving.

If you're curious, this is the link to read the official announcement from the CVSA: CVSA's International Roadcheck is Scheduled for May 14-16th 

Gas stations are busy places. Cars and trucks fuel regularly, and most drivers fill their vehicles without giving it a second thought. How often have we all stood at the gas station and watched as another motorist filled their tank while talking on a cell phone, or was scrolling through social media, or doing some other mundane tasks while waiting for their tank to be full? When the nozzle clicked, and the process was complete, the driver would simply go on their way. For most, refueling is almost as routine as walking or chewing gum.

Boats need fuel too but their refueling process can be very involved. There are several regulations surrounding marine fueling, and many things to take into consideration. Spilling fuel on the ground is a big deal, and cleaning up a spill is a very complex process. Spilling fuel in the water and cleaning up after a marine fueling spill takes that to an entirely different level. For that reason, there are many additional considerations, regulations, and precautions.

If a vessel has a total capacity, from a combination of all bulk products, of 250 barrels or more, the refueling process is considered a Coast Guard regulated delivery. One barrel of oil is 42 gallons, so if the vessel has a total capacity for all bulk tanks, greater than 10,500 gallons, there are a lot of hoops to jump through, for both the vessel and the delivery vehicle.

Both the vessel and the delivery vehicle or “mobile facility” (as the Coast Guard calls it) are required to have a designated “Person in Charge” or “PIC”. PICs are required to receive annual training and must have specific experience making fuel deliveries.

Before a fueling operation is allowed to commence, the Coast Guard’s Captain of the Port (COTP) must be given advanced written notice in the form of an “Advanced Notice of Transfer”. This is required to be sent at least 4 hours before the delivery begins and must outline the time and place of the delivery, and prior history of any spills that may have taken place in the past.

PICs have specific duties and responsibilities during the transfer of fuel. They must communicate with one another prior to the transfer to ensure they’re on the same page and are each required to complete a thorough checklist to ensure the vessel and the mobile facility are in safe working order, and adequately prepared for the transfer to begin. Once both PICs have signed off, only then can the delivery process begin.

While vessels with an overall capacity of less than 10,500 gallons are not regulated by the US Coast Guard, they still require a great deal of vigilance and preparation.   Permits are required to fuel commercially, and there are several regulations and training requirements. In all cases, regardless of whether a fuel transfer is Coast Guard regulated or not, there cannot be any hose connections over the water. If multiple hoses are required, the connections must be either on land, or on the vessel. It’s imperative that any hot work, sparks, flames, or other heat sources be removed from the area or stopped during the transfer. This sounds like common sense, and like something that would be easy to accomplish, but for working vessels, often the only time they must make repairs is when they are at the dock refueling, so vessel staff often try to multi-task or “kill two birds with one stone”. Delivery drivers must always remain vigilant to ensure the safety of all involved.  

Optimizing Operations is a big part of how we maintain a culture of Safety at Dennis K Burke. That entails all sorts of things, from the obvious items like making sure trucks and drivers have proper permitting, licensing and hazmat, all the way out through the far less obvious things like upgrading tablets and servers in the office so drivers can work more effectively. Our Operations team includes Safety, Dispatch, Lube Ops, and Fuel Ops teams working together with drivers, Customer Service, finance and IT to always focus on the upgrades and process changes we think will have the maximum benefit for our customers, employees, and of course, enhance our drivers' ability to make safe deliveries. Upgrades we've made in the past few years that have made a major impact include:

• GPS Monitoring on Trucks. This enables real time route tracking and allows dispatch to adjust upcoming loads as needed without interrupting drivers
• Custom Dispatch program. This allows visibility into details of customer sites, and feeds delivery information and scheduling to driver tablets
• Barcode scanner systems for fueling. These slow detailed gallon reporting info on all tanks filled in addition to touch fueling. 
• Barcode systems for lubricant products 
• Electronic dispatching to driver tablets - eliminates phone calls and status updates, and allows easy tracking of products on the customer side

These are just a few examples that we think highlight some of the process improvements we've made to establish a working environment for our drivers that is as safe and efficient as possible. We believe that it is important to focus on making the day-to-day job of fuel transport drivers as painless as possible, and a substantial part of making that happen relies on the operations team, as well as the technology updates we implement. 

We went into more detail about the process updates we made and how we see them making an impact for this months issue of Oil & Energy Magazine. You can read that in full here: Optimizing Operations: Best Practices for terminal and fuel transport operators 

Since 2010, diesel vehicles equipped with “SCR” technology have been running cleaner, and friendlier to the environment thanks to Diesel Exhaust Fluid (DEF). DEF is a solution made up of approximately 67.5% purified water and 32.5% automotive grade urea. It is not flammable, non-toxic, and is not harmful to the environment. This key component of a diesel vehicle’s selective catalytic reduction (SCR) system is sprayed into the exhaust stream causing it to react with nitrogen oxides (NOx) resulting in the release of harmless nitrogen and water.

Though not dangerous to the environment, or to people handling DEF, there are several precautions users should be aware of in order to avoid damage to the vehicle’s SCR system:

• DEF has an extremely sensitive spec, and caution must be taken to ensure product integrity and performance.
• DEF must only be stored or dispensed from closed systems to avoid any possibility of contamination.
• DEF should only be stored or transported in dedicated DEF containers.
• Foreign matter of any kind (sold or liquid) should never be added to containers.
• When topping off, never use equipment like funnels, jugs, or diesel equipment to fill the vehicle, as any of these could result in contamination and degradation of the product.

In addition to the precautions listed above, users of DEF should be aware that while not “required” to wear protective clothing, many users may prefer to wear gloves to protect sensitive skin. Additionally, DEF is corrosive to copper and brass, so should only be used with materials listed in the ISO 22241 standard.

Because DEF is made predominantly of water, it can freeze. In fact, it will start freezing at around 12º F. Freezing will not affect the quality of DEF, and after thawing, it will perform as required. Should the DEF freeze in a truck when the truck is shut down, simply start the truck as normal, and the SCR heating system will quickly thaw the DEF, returning it to liquid form, and the vehicle will run as intended. If you have any questions about DEF, please reach out to our Sales Team 1-800-289-2875!

The information contained above was obtained from the Dennis K. Burke, Inc and Yara websites.

At Dennis K. Burke, Inc. we consider Safety one of our top priorities. We aim to deliver products to our customers in as safe a manner as possible, while making sure our drivers make it home safely to their families at the end of each workday.

Winter weather brings a unique set of challenges to our industry, from making deliveries in inclement weather, winter driving, and safely accessing customer locations. Below are a few reminders from our Safety Department on how to ensure customers can ensure they’ll receive the products they need as reliably as possible.

If you’re a generator customer, please be sure the generator has a working gauge or whistle. Delivery drivers are not permitted to fill a tank without ensuring they know how much product will fit safely. Oftentimes our drivers arrive to fill generators and discover either the gauge is broken (i.e. not responding when fuel is delivered), or the tank is equipped with a whistle that does not sound. If the driver is unable to determine how much fuel is in the generator, the delivery will have to be stopped until the matter is resolved. This is to protect the customer’s property and avoid having a fuel spill.

We kindly ask all customers to provide safe access for our drivers, so they can gain access to the fills. This includes removing and or treating any snow and ice that may have accumulated, as well as other items that might be stored near the tanks we’re filling. Sometimes snow falls during the delivery, so there might be a fresh covering, making it difficult for a driver who might be unfamiliar with a location to locate a below ground fill. If possible, please mark fills with traffic cones or other objects to make them easy to spot!

Finally, a tip from DKB Safety - Remember to clear all snow and ice from your vehicle when traveling on the roadway. Motorists are responsible for anything that comes from their vehicle, including loose snow or ice. Clear the entire windshield so the driver has a clear field of vision while seated in the driver’s seat, and make sure you have plenty of washer fluid.   During winter travel it’s a good idea to bring an emergency bag just in case you get stranded. A change of clothes, bottle of water, and a snack, and even medication, in case of emergency could be the difference between a tragic outcome and a positive ending to a roadside emergency.

On behalf of DKB Safety we want to wish all our customers a Safe, Happy, and Healthy Holiday Season.

Fuel tanks play a pivotal role in various industries, providing the necessary storage for liquid energy sources. To guarantee their longevity and ensure the safety of both the storage facility and the environment, proper maintenance is paramount. Here are some crucial tips for the routine upkeep of fuel tanks:

1. Regular Inspection Routine: Initiate a consistent and comprehensive inspection routine for your fuel tanks. Regular visual checks can help identify potential issues such as rust, corrosion, or leaks. Pay close attention to seams, joints, and any external signs of wear and tear. Catching problems early on can prevent costly repairs and mitigate the risk of fuel spills.
2. Tank Cleaning: Over time, sediment, water, and other contaminants can accumulate at the bottom of fuel tanks, compromising fuel quality and leading to corrosion. Regular cleaning is essential to remove these impurities. Consider scheduling professional tank cleaning services to ensure a thorough and efficient process.
3. Fuel Quality Monitoring: Invest in a fuel quality monitoring system to assess the condition of the stored fuel. Regularly test for water content, microbial growth, and particulate matter. Addressing fuel quality issues promptly not only ensures optimal engine performance but also protects the tank from corrosion caused by contaminants.
4. Protective Coatings: Implement a proactive approach to corrosion prevention by applying suitable protective coatings to the tank's exterior. This is particularly important in regions where exposure to harsh weather conditions or corrosive substances is prevalent. A well-maintained coating acts as a barrier, extending the lifespan of the tank.
5. Leak Detection Systems: Install advanced leak detection systems to identify and address potential leaks before they escalate. These systems can provide real-time alerts, allowing for swift intervention and preventing environmental damage or safety hazards.
6. Ventilation & Pressure Control: Ensure proper ventilation to prevent the buildup of pressure inside the tank. Excessive pressure can lead to structural damage or leaks. Implement pressure relief valves and regularly inspect them to ensure they are functioning correctly.
7. Documentation & Compliance: Maintain detailed records of all maintenance activities and inspections. This documentation is not only crucial for tracking the tank's condition but also for compliance with industry regulations. Regularly review and update maintenance procedures to align with the latest safety standards.
8. Professional Maintenance Services: Engage qualified professionals for periodic maintenance and inspections. These experts possess the knowledge and skills to identify issues that might go unnoticed during routine checks. Their expertise ensures that your fuel tank remains in optimal condition.

By prioritizing proper maintenance, you not only extend the life of your fuel tank but also contribute to a safer and more sustainable operation. Regular attention to these key maintenance aspects safeguards the integrity of the tank and promotes the responsible storage and use of vital energy resources.

Our Dennis K. Burke Inc. dispatch team operates seamlessly through the integration of our advanced tank monitoring program, ensuring precise communication with our dedicated truck drivers. This technology enables real-time tracking of tank levels, guaranteeing that our drivers are equipped with the correct quantities of fuel and lubricants required. Once on a customer's site, our drivers must employ a secondary method to confirm that the correct product will fit the specific requirements. This includes utilizing tools like gauges and listening for characteristic whistles, ensuring an extra layer of accuracy and reliability. This dual-approach strategy not only exemplifies our commitment to precision but also underscores our dedication to meeting and exceeding customer expectations at every step of the process. Tank monitoring is a cornerstone of responsible and efficient operations across various industries. By providing real-time data and enabling early defect detection, it ensures both safety and sustainability.

1. Preventing Overfills and Spills
   One of the primary benefits of tank monitoring is its ability to prevent overfills. Overfilled tanks can lead to spills, which not only result in environmental harm but can also pose serious safety risks. Tank monitoring systems use sensors and technology to provide real-time data, allowing for precise control of filling levels and preventing accidents.

2. Minimizing Environmental Impact
   Environmental responsibility is a paramount concern across industries. Tank monitoring ensures that storage facilities operate within their designated capacities, reducing the likelihood of leaks, spills, and contamination of soil or water bodies.

3. Enhancing Operational Efficiency
   Efficient resource management is key to any successful operation. With tank monitoring, businesses can optimize their inventory levels, minimizing unnecessary refills and associated costs. Additionally, it enables timely scheduling of maintenance, ensuring that tanks are in good condition and preventing unexpected downtime.

4. Early Detection of Leaks and Defects
   Regular monitoring allows for the early detection of leaks or defects in tanks. Whether caused by corrosion or faulty equipment, identifying problems promptly can prevent costly repairs, safeguarding both the environment and personnel.

5. Improved Inventory Management
   Efficient inventory management is crucial for businesses dependent on stored materials. Tank monitoring systems provide accurate, real-time data on inventory levels, enabling timely reordering and avoiding shortages or excess stock. This, in turn, leads to streamlined logistics and cost savings.

6. Compliance with Regulatory Standards
   Many industries are subject to strict regulatory standards governing the storage and handling of materials. Tank monitoring helps ensure compliance with these regulations, providing documentation of tank levels, leak detection, and maintenance schedules.

8. Enhancing Worker Safety
   Tank monitoring minimizes the need for manual inspections, which can be hazardous for workers. By utilizing automated monitoring systems, employees are exposed to fewer risks associated with climbing tanks or working in potentially hazardous environments.
9. Real-time Data and Remote Monitoring
   Modern tank monitoring systems provide real-time data accessible from virtually anywhere. This remote monitoring capability allows for prompt decision-making and intervention, even when staff are not on-site.

Embracing tank monitoring not only safeguards the environment and personnel but also contributes to a more cost-effective and sustainable operation. It's a proactive investment in the safety, efficiency, and reputation of any business reliant on tank storage systems!

National Truck Driver Appreciation Week (NTDAW) takes place each year in September and is organized by the American Trucking Associations. This annual tradition began in 1988 and continues each year, recognizing truck drivers as an essential part of the supply chain for their role in ensuring goods and supplies make their way to people all across the country. This year, NTDAW was celebrated September 10^th - 16^th.

According to the American Trucking Associations, in the United States alone, there are nearly 3.6 million truck drivers who safely and efficiently deliver goods nationwide. These truck drivers ensure shelves are stocked in the stores where we shop, hospitals have the needed medical supplies, and businesses have the equipment and supplies necessary to keep things running smoothly.

It’s difficult, if not impossible, to identify a location in the United States not impacted by truck drivers. Nearly 80% of U.S. communities rely exclusively on trucks to meet their freight transportation needs. From food, clothing, and medicine to household products, construction materials and heavy-duty equipment, nearly everything and anything one can think of spent some portion of its existence on a truck, and we have truck drivers to thank for getting these items to their ultimate destinations.

According to US Cargo Control, “Truck drivers are the backbone of our society.” They play a critical role in, “keeping the gears of our nation’s economy turning smoothly.” Without truck drivers, “our economy would come to a grinding halt.”

There are plenty of ways to express gratitude to truck drivers for all they do, and this appreciation need not be limited to just NTDAW. A simple “thank you”, goes a long way. Recognizing a truck driver for their hard work at a truck stop, or when they are making a delivery to a store, gas station, or business not only shows the drivers they are appreciated, but also demonstrates recognition of the importance of their profession.  

At Dennis K. Burke, Inc. we’ll be hosting “Driver Appreciation” meetings next month. At these meetings, drivers will be recognized for their hard work and longevity with the company. We’ll provide a catered breakfast and give out some highly coveted DKB swag. I’m happy to report that 29 of DKB’s more than 90 drivers have been with us for over 10 years! We have another 5 drivers with over 20 years of seniority, and TWO who have been here over 30 years! Congratulations to our senior driver who celebrated his 38^th year with the company in August!

On behalf of the Dennis K. Burke, Safety Department, we thank all drivers for their hard work and dedication to ensuring all needed products are delivered safely and efficiently.

Stay safe!

(The video below we put together for the driver appreciation meetings this coming month - enjoy!)

Come January 1, 2024, employers across the United States will need to adapt to significant changes as the U.S. Occupational Safety and Health Administration (OSHA) rolls out its revised recordkeeping rule. This updated rule aims to bolster workplace safety by refining injury and illness reporting requirements, ultimately fostering a safer and healthier working environment.

One of the central changes involves the classification of work-related injuries and illnesses. OSHA's revised rule aligns these classifications more closely with industry best practices, promoting consistency and accuracy in reporting. This refined classification system is expected to provide employers with a clearer understanding of incident severity and associated risks.

Another key facet of the revised rule is the electronic submission of injury and illness data. Employers with 250 or more employees in covered industries will be required to submit this data to OSHA electronically. By mandating electronic reporting, OSHA aims to improve its ability to analyze and interpret workplace injury trends on a broader scale. This data-driven approach will allow OSHA to allocate resources more effectively, targeting high-risk areas and implementing preventive measures.

Furthermore, OSHA's revised rule places a significant emphasis on anti-retaliation protections for employees. Employers must ensure that their policies do not discourage workers from reporting injuries or illnesses. The rule underscores the importance of fostering a culture where employees feel comfortable reporting incidents without fearing retaliation.

In preparation for the rule's implementation, employers should take several proactive steps. First and foremost, familiarizing themselves with the revised rule's nuances is critical. Employers must understand the updated classification criteria, electronic submission requirements, and anti-retaliation provisions.

Additionally, employers should assess their current injury and illness reporting systems to ensure they align with the revised requirements. This might involve modifying reporting forms, training employees on the new classifications, and implementing mechanisms to ensure compliance with anti-retaliation protections.

Ultimately, OSHA's revised recordkeeping rule reflects the agency's commitment to continually improving workplace safety. By adopting these changes and maintaining accurate injury and illness records, employers can identify potential hazards more effectively, implement preventive measures, and cultivate safer workplaces for their employees.

In light of these newly introduced revisions, Dennis K Burke remains steadfast in its dedication to elevating our internal safety protocols and actively fostering a culture of well-being across our organizational landscape.      

On May 2, 2023 the Department of Transportation (DOT) published a final rule in the Federal Register authorizing oral fluid testing as a method of conducting DOT controlled drug tests.  This amended rule became effective on June 1st.  

While the rule is now in effect, carriers shouldn’t rush out and start utilizing oral fluid testing as part of their DOT controlled drug testing process just yet.  For an employer to implement oral fluid testing, the U.S. Department of Health and Human Services (HHS) must first certify at least two laboratories to conduct the testing.  Unfortunately, this has not been done yet.  

According to a June 1st article by Jason Cannon, chief editor of the Commercial Carrier Journal, the National Drug Screening President, Joe Reilly recently said, “no labs have even applied for HHS approval yet.  I met with all of them last week and all said late 2023 or early 2024 before they expect to be approved and operational with oral fluid testing,”

Once labs do get approved, and the process of using oral fluid for DOT tests can start, there will be several key advantages.  Perhaps the biggest of which is that it is significantly more difficult, if not impossible to “cheat”.  Many experienced drug users are routinely ready or prepared to be selected for a DOT test with either synthetic or borrowed urine that they substitute for their own in order to “pass” the test.  Because the oral fluid test occurs directly in the presence of the tester, who physically swabs the cheek of the person being tested, cheating is virtually impossible, unlike with urine tests which are most often done behind closed doors to protect people’s privacy.  

This brings up another huge advantage.  Oral fluid testing can be done virtually anywhere with no need for an actual restroom.  Satellite locations that might not have a restroom can still be used for oral fluid testing, as long as there is some location for the person being tested to meet the person conducting the test.    Additionally, oral fluid testing virtually eliminates the issue of a “shy-bladder” for those who might not be able to produce enough of a urine sample to be tested.  

There are a few things to consider before implementing oral fluid testing.  While the rule was passed allowing the practice, it doesn’t necessarily mean it has to replace previous methods of testing.  While there are some distinct advantages, blood and urine testing are still accurate and reliable testing methods, and the regulations do not mandate one method over the other, and carriers are not required to pick one method or the other.  Carriers have the choice of which method of testing to use each time a test is needed.  This being said, if a carrier does choose to move forward with oral fluid testing, it’s advisable to update your controlled drug and alcohol testing policy to be consistent with current regulations and practices involving this type of testing.  

Spill buckets are liquid-tight containers that surround both underground and above ground fill pipes. They have an important function which is to contain any small leaks, drips, and spills from the delivery hose that may occur during the fuel delivery process. Small drips that occur from a driver disconnecting a hose are common. A leaky hose connection that can produce a more significant release is less common, but the spill bucket is the last line of defense to help contain these types of releases. This is why it is important for customers and delivery drivers to work as a team to ensure spill buckets remain clean, dry, and empty.

Water and/or fuel sitting in spill buckets will damage the buckets over time, causing them to rust or rot out. If the cover to the spill bucket is damaged and not doing its job to prevent water from entering the containment area, it is important to have it replaced. On occasion, the rubber gaskets inside the spill bucket covers become worn and need to be replaced as well.

In colder months, this water can freeze preventing delivery drivers from being able to properly connect to the fill pipes. In the warmer months, the water can enter the tank via the fill pipe which can compromise the integrity of the product stored in the tank. For this reason, it is especially important to always inspect spill buckets after significant rainstorms.

Spill buckets have relatively short lives which are often less than 10 years. If you must replace a spill bucket it might be a good idea to consider installing a double-walled version as the inner bucket can be replaced without breaking any concrete. You can also easily tell if the spill bucket is leaking by checking the space between the two walls of the spill bucket. This type of spill bucket will cost a little more but will save you a lot of money down the road.

At Dennis K. Burke, Inc., we aim to provide our customers with the products they need, in as safe and efficient a manner as possible. This article will review a few things our customers can do to ensure they continue receiving the products they need to keep their own businesses operating smoothly.

Successfully delivering product into customers’ tanks without spilling is obviously a top priority! Our delivery drivers need to be 100% sure all the product they’re bringing can fit into the intended tank every time. We follow the industry standard of not filling tanks beyond 90% of their capacity, so ensuring tank gauges and monitors are working properly is essential. Additionally, emergency shutoffs, alarms and valves need to be working properly too. If tanks are equipped with a clock gauge, or another device that provides the level of product inside the tank, providing a tank chart specific to that tank is extremely helpful. If possible, leaving a laminated copy of a chart, specific to your tank, somewhere near the fill, would be greatly appreciated by our drivers as well as the Safety Department.  

Ensuring tanks are properly labeled for the product they contain is also very important. Many above ground storage tanks look very similar to one another, and because underground storage tanks are buried, only their fills are visible. For these reasons, having tanks and fills clearly and properly labeled helps to make sure the correct product is delivered to the intended tank. Over time, labels, decals and paint colors identifying the product inside the tanks can become faded or worn. This time of year, after the snow and ice has melted, and mother nature’s springtime colors we’ve all been yearning for over the cold New England winter start to pop again, is a great time to revitalize tank labels and make sure they are clearly marked, identifying the product contained inside.

Finally, just like in winter, when we ask that snow and ice be shoveled or cleared to provide safe access, the same is true in the warmer months.   Our drivers make numerous deliveries each and every day. Providing them with safe access to the tanks is an essential part of keeping them healthy, injury free, and able to make deliveries safely without making critical mistakes. Ensuring our drivers return home safe at the end of each workday is very important to us, and we appreciate any effort and support our customers can provide to help make sure that happens.

Stay safe!

Do you ever look in your rear view mirror when you’re on the highway, and see the driver of the car behind you, as if they were sitting in your back seat? Have you ever just randomly scanned other vehicles as they pass, and considered how close they are to the vehicle in front? More often than not, they are WAY too close!

 According to the National Highway Traffic Safety Administration (NHTSA), rear-end collisions make up roughly one-third of all multi-vehicle accidents every year, and yet the majority of all drivers follow much more closely than they should. National Safety Council recommends a minimum of three second following distance, and the Smith System of Driving recommends a four second following distance.   

This means, the time it takes the following vehicle to reach a fixed point the leading vehicle passed should take at least three, if not four seconds or more. A very simple way to determine if you are following at a safe distance is to pick a fixed object (bridge, shadow in the road, a sign, or a guardrail). When the vehicle in front of you passes that object, count out “one-thousand one, one-thousand-two, one-thousand three...) until the front of your vehicle reaches the same spot. No cheating. Counting too fast is not allowed! If you don’t reach at least “one-thousand three”, you are following too close, and you should increase your following distance.

Keep in mind, these recommendations are for passenger vehicles operating in ideal road and weather conditions. If you are driving a commercial vehicle, you should add a second, and if the weather is poor, or visibility is bad, add another second.   Additionally, other distractions like texting, reaching for food or drink, or looking at a GPS or other device can also lead to a rear-end collision. Even if you are following at a safe distance, it’s important you not drive distracted.

Following distance is continuously a leading cause of crashes, but with a little effort and understanding, those crashes could all be prevented.

Drive safe, leave enough space, and, don’t forget to buckle up!

Forecasts are predicting sub zero temperatures for the New England area this weekend, starting Friday night and running through Saturday. Temperatures are expected to rebound to more seasonable levels (30 degrees or so) by Sunday, but Friday/Saturday we are projected to run around -7 in the Boston area. Based on the timing of the cold, the major concerns on operability should mainly impact Saturday work, and obviously there is the potential for wider impacts in the event of power outages.

As a general reminder, the below is a helpful checklist we run through ahead of inclement weather that we find helps ensure everything goes as smoothly as possible:

General Winter Operability Checklist:

Ensure that your fleet/equipment is running an appropriate winter blended or additized product, dependent on general weather trends and your geographic location.

Ahead of both cold snaps, predicted snow, or other inclement weather, ensure generators are topped off and operational.

It’s a good idea to top off equipment/vehicle tanks, plug in as needed, and ensure lines are drained of water ahead of the freeze.

Make sure your staff has necessary equipment and weather appropriate gear so they are able to perform their jobs safely. (Don’t forget to factor wind chill in your assessment of gear – while wind chill won’t impact fuel operability, it certainly makes a difference in terms of driver/operator safety and comfort!)

In the event of predicted snowfall, ensure that fill ports are clear, marked per API specifications, and accessible. Below is a chart of the API specifications for reference:

As always, if you need assistance, don't hesitate to reach out to your representative or the office. 

Stay Safe and Warm out there!

On January 6, 2020, the Federal Motor Carrier Safety Administration (FMCSA) instituted a “clearinghouse”, or online database where information about commercial driver’s license (CDL) holder’s drug and alcohol violations are maintained. (For a refresher on the Cleaninghouse, go here: FMCSA Clearinghouse )

Despite having a secure online repository providing real-time information about CDL holder’s drug and alcohol violations, potential new employers have still been required to perform inquiries to all DOT regulated former employers where the prospective employee performed a safety sensitive function within the previous three years. Soon this will no longer be the case.

Effective January 6, 2023, the Clearinghouse will turn three years old. This means that for the first time ever, there will finally be three years of information contained in the Clearinghouse, so prospective employers will no longer be required to perform the drug and alcohol portion of the previous employer inquiry. Great news, right? Not so much. Unfortunately, while the Clearinghouse will satisfy the drug and alcohol portion of employment verifications required by 49 CFR §391.23(e), prospective employers will still be required to satisfy the requirements of 49 CFR §391.23(d) pertaining to accident information.

So what does this mean? As an employer of a new CDL driver, you will still be required to perform the previous employer inquiry to any employer the driver worked for as a CDL driver in the past three years. You won’t HAVE to inquire about their drug and alcohol history, but you will have to ask about any DOT recordable crashes they were involved in. Similarly, as a previous employer of a driver who may have left to seek employment elsewhere, you will no longer be required to provide information about the former employee’s drug and alcohol history, but you will still be required to provide answers about their recordable accident history.

While nothing prevents former or prospective employers from continuing to ask for, or continuing to provide drug and alcohol information, the only real change is that this information will no longer be required. Inquiries will still need to be made, and responses will still need to be given. The only change is to exactly what is required to be asked for, and what is required to be provided.  

IFor more information on the clearinghouse and specific requirements, check their site here: https://clearinghouse.fmcsa.dot.gov/

The FMCSA has just closed the commenting for changes they are considering in Hours of Service rules, particularly concerning breaks. The commentary period was meant to solicit opinions from drivers and transportation industry folks to see what those that the rules would affect in real life thought about the proposed changes. 

Below is a quick breakdown of some current HOS rules and how they could change under this proposal:

• Currently drivers are limited to 11 hours of driving within a 14 hour on-duty window, and then are required to take 10 consecutive hours off-duty before driving again. Additionally, they cannot drive after working more than 8 hours without an off-duty rest break of at least 30-minutes.
• Proposed changes would count 30 minutes of "non driving" time as a break, so for instance, if there was an accident, or roadwork, or traffic was horrendous and you pulled off the road, you could be on duty but not actively driving and have that be a break, versus having to go completely off duty. Another example would be 30 minutes spent loading or delivering product being counted as on-duty break time, so taking an additional 30 minute break would no longer be required.
• An additional off-duty break of at least 30 minutes (but less than 3 hours) would pause the 14 hour window (so say you stopped an hour, you would essentially "gain" an hour on the other side because of the pause, so instead of having to clock out at 3pm it would bump to 4pm, etc) but this would only be in effect if you had a 10 hour reset (consecutive) following.
• Short-haul truckers would also be allowed up to 14 hours on duty (from the current 12) and the mileage radius would expand to 150 miles (from 100). 

All of the above are meant to address some rigidity in the HOS rules as they are currently, where often road conditions, accidents, construction, or simply the timing of traffic adds up to essentially non-productive time for drivers and potentially causes people to push through versus taking breaks as needed. 

Having some flexibility in taking the 30 minute break, for example, could mean that instead of sitting in gridlock at 7am behind a major accident, you could pause 60 minutes then jump back on the road at 8am, when it cleared, without losing the hour on the other end - and without sitting at a standstill in traffic. (The fuel savings, and decreased aggravation of that option alone makes it seem appealing).

The idea with flexibility is to improve the efficiency and the experience for drivers, and allow them to make safety conscious decisions about when and how long they need to be taking breaks, without being too boxed in by HOS hard lines to get their work done. The goal being balance, where there is still rest and ample breaks, but the on-hours remain flexible enough to allow people to actually TAKE the breaks without worrying about scrambling to catch the time or distance up to hit deadlines.  

The FMCSA Clearinghouse deadline is January 6th, 2020, which believe it or not, is only a few weeks away. While CDL drivers do not technically need to register immediately, they will need to do so for mandatory employer pre-employment inquiries so it's better to just get it out of the way now.

The clearinghouse will be a comprehensive database with information on CDL holders' drug or alcohol violations, as well as information on whether that driver has completed required rehabilitation in order to return to work legally. The requirements are applied to ALL CDL drivers, from school bus drivers to interstate truckers. Violations will include any positive drug or alcohol test, DUI conviction, refusal to submit to testing, or acknowledgement of a substance abuse issue. 

Employers, medical review officers and third party administrators will be legally required to report drug or alcohol violations to the database. Employers will also be required to query the database to confirm new hires are eligible to work (no violations, or have completed required rehabilitation) and will also need to annually query to make sure current employees remain eligible to be a commercial driver. State licensing agencies (like the MA RMV) will also be required to query the system when reissuing CDL licenses. 

The goal of the database implementation is to ensure that CDL holders who have drug or alcohol violations are removed from the road until they have fulfilled steps to show they are a safe operator again.

This past summer the State of Massachusetts had an extremely tragic example of what can happen when CDL license holders are not properly vetted by licensing agencies and/or employers in regard to their drug or alcohol violations when a multiple violator killed 7 motorcyclists in New Hampshire while under the influence. Comprehensive, multi-agency efforts like the FMCSA Clearinghouse are put in place to make sure the proper checks are in place to get unsafe drivers off the road, and try to reduce the likelihood another incident like the one in New Hampshire happens again.     

The DOT has a great powerpoint presentation that runs through some of the major points regarding the Clearinghouse that you can access here: Final Rule: Commercial Driver's License Drug & Alcohol Clearinghouse

You can also access the full rule text here: Commercial Driver's Drug and Alcohol Clearinghouse

Friendly reminder that December 16th 2019 is the Federal Motor Carrier Safety Association (FMCSA) hard deadline for the Electronic Logging Device Mandate. There have been some "soft" deadlines and delays on this mandate over the last several years but there is no indication we will see another delay, so if your fleet is not fully converted to ELD, definitely get moving on that ASAP.  

We have personally been running E Logs for almost a decade, it made sense for our fleet and our footprint and we like the accuracy and uniformity of the data we get from our system. I will say there is definitely a learning curve involved in making a change over of any kind though, especially one involving software.  But this particular change actually does really make life easier in the big picture when it comes to making sure you are in HOS compliance, and in terms of pulling information for any kind of audit or certification, etc. 

Anyway - if you haven't moved your fleet to ELDs, the time is now. Don't wait til you are fined to get compliant. Good luck! 

This summer we had another successful round of our annual "Safety Jeopardy" game at Driver Safety meetings. We've discussed before how we try to cover as much relevant safety info and training as possible to all our drivers at our monthly meetings. Safety Jeopardy has the same goal, but even the Safety Department will admit it's more fun to review safety stats and info via Jeopardy. 

It's easy to lose sight of the truly monumental amount of information that drivers need to know and remember on multiple topics in order to do their jobs safely, and Jeopardy is a fun way to refresh everyone's memory with a little friendly competition. 

Looks like the team enjoyed it, based on those smiles (even Ed Burke and some Sales Reps got in on the action!)

Let's talk about something that seems easy but can easily trip up your operations if you miss something. Weight Limits.

Weight limits for trucks are governed by the Federal Highway Administration (FHA) to ensure safe weight limits for Interstate travel. In addition to this, individual States set limits for their roadways.

Compliance on these rules is pretty simple, IF you are running within a state or across a smaller group of states with similar limits. However, in regions like New England, its a lot less likely you're within one state (versus say, running trucks in Texas) and so it becomes very important to make sure you know what the rules are where, and which of your units need what permits to be in compliance. 

This is something that comes up for us a lot, as we are running trucks across several state lines, and it comes up a lot for our customers as well, partly because the states in the region are smaller, and they can have vastly different rules on weights and permitting.  So we thought it would be good to share a chart of the limits we see in the region for you to check against. There are also links to broader resources below if you are out of a different part of the country (or if youre just curious about how complicated it all gets nationwide :) )

This is the chart we use in our Safety Department. So basically if you are adding a unit in MA that will be running MA, NH, ME your process for permitting and the limits will be different than a unit running NY to CT. 

(Feel free to snag this chart for your own use, and don't hesitate to reach out if you have questions on it.)   

If you need more states or more info, this is a great reference chart by State by CargoAgents. net: Road Weight & Size Limitations .. most states rules reference the Federal Bridge formula to some extent, a breakdown of that and the accompanying detail from the DOT & Congress  is available here: Federal Bridge Weight (<-- this is a very very detailed breakdown, more than you would ever want to know, but a lot of it is helpful) 

This weekends forecast calls for snow and ice storms, particularly Saturday into Sunday for the entirety of New England. 

Because it is still early, there are HUGE variances in the amounts of snow and ice predicted, which is frustrating, but there is little doubt we will be getting hit head on by this winter's first major snow event. There is also pretty much consensus that the coast is likely to see flooding and severe icing, which is definitely something to be aware of if you are on the coast or have travel plans or work obligations in the metro Boston or Providence areas.  

We will try and keep you updated on expected impacts & developments on our social channels as the models become more predictive. 

If you're expecting a delivery, please make sure you are using fill ports that are properly coded, and make sure the pathway to the fill is cleared of snow and ice so your driver can make the delivery as quickly and safely as possible. (If you're at home, the same goes for making sure your fill pipe is accessible and there is a clear path to access).

The easier it is for your driver to deliver, the quicker he can get home and off the roads himself. 

If you run backup generators, we highly recommend ensuring they are operational and fueled up prior to the incoming storm. Several of the projected forecasts are prediction damaging ice accumulation and high winds, so it is entirely possible large numbers of New Englander's could lose power.

You definitely don't want to miss the Pats game, so make sure you and your generator are ready to go. 

In terms of general winter preparedness, ready.gov has a great overall guide, you can access it here: 

Ready.Gov - Snowstorms & Extreme Cold

Below is a refresher on the API fill port coding. 

Stay warm & safe out there & GO PATRIOTS!

For several years, we have been offering free training for Firefighters on fuel trucks. This has been a great way for them to see and get familiar with current setups and the technology involved in today's fuel trailers & straight trucks in a non-emergency situation.

Usually the training involves a Safety Director and a veteran driver, who can talk about potential hazards, the day to day work of being safe with hazmat materials, and who can answer firefighter questions about different scenarios. The firefighters always end up asking questions that make us think about how we look at some day to day safety routines as well, I always say we learn just as much, if not more, from them. 

Ed wrote an article for the December issue of Oil & Energy Magazine that goes into what we typically do for firefighter training, and why we think its so important. You can read that article here: Sharing Safety with Local Fire Departments

BOSTON, MA, Sept. 26, 2017/PR Newswire/ -  Two weeks after Hurricane Irma hit Southern Florida, ten fuel trucks from New England are on their way home after working with FEMA in both the Texas and Florida restoration efforts.

When the trucks were requested to head to Florida, Massachusetts-based fuel distributor Dennis K. Burke, Inc. already had trucks working with FEMA in Texas. Diesel fuel and gasoline were needed for generators, first responder vehicles, and other needs on the ground.

Along the way, the drivers saw convoy after convoy of utility trucks and tree-cutting crews heading there too. At the peak of Hurricane Irma, 15 million people were without power. Fuel trucks were sent to help support the utility vehicles traveling to some of the worst hit areas of Florida.

One of the Burke trucks was assigned to meet up with utility trucks from Texas, and traveled with them through the night, fueling their trucks and equipment as they worked their way down to a staging area in the Orlando area. Support was pouring in from around the country, and their vehicles needed fueling too.

About 27,000 utility workers were working their way across Florida to restore power. That’s not including the tree-trimming crews that worked alongside the utility workers.

The utility crews and tree-cutting crews stayed overnight at 20 staging areas across the state. At these staging areas, trucks and equipment were fueled while they were parked and out-of-service. Each of these sites provided fuel, food, water, showers, and a place to sleep for about 1,000 workers.

Power has been restored in most areas, except in areas where there was extensive flooding or tornado damage. Clean up continues, and for many storm-ravaged neighborhoods, the long road to rebuilding has begun. 

“We’re so proud of our drivers helping with storm recovery,” said Dan Hill, director of operation for Dennis K. Burke, Inc. “They worked hard and under difficult conditions for many days. We look forward to welcoming them home.”

This week the White House signed off on a final version of the proposed regulation to require e-logs to be used across the trucking industry in order to more efficiently track driver hours for both employers and, more importantly, to ensure DOT hours of service compliance.

The DOT has announced that the final language of the regulation and its effective dates will be published by the end of this month.

E-logs have been a contentious issue in the trucking industry for the past several years - So much so, in fact, that the proposed regulations have been pushed off and delayed several times.

There’s some consensus that e-logs are a good thing, a lot of the issue is a feeling that implementation costs etc.  affect smaller fleets and owner operators much more severely than say larger, or national fleets. That’s very true. There’s also concern about yet another mandate.

A pretty good summary on what the for and against arguments are that I read was recently published on a CCJ Point-Counterpoint Recap and you can read the whole thing here:( Point-Counterpoint: Truckers Square off in Debate)   (As an aside, CCJ is an excellent news source on all things trucking)

For our part, we have been using e-logs for quite some time and would never go back. It definitely simplifies tracking compliance for the DOT, and even more importantly it saves our drivers from the time and aggravation paper logs can be the source of.  However, we’re a pretty large fleet, so it made sense for us and our drivers, that may not be the case for everyone.

It will be interesting to see what the final ruling looks like and how long fleets will have to implement, and if there will be any exceptions for smaller operators.

What are your thoughts on the e-log mandate?

In case you missed it - the State of New Hampshire is going Hands Free. The new law, effective July 1 2015 bans the use of any hand held electronic devices including cell phones, tablets, or any other electronic device requiring user input. 

The use of handsfree and bluetooth communication devices will be allowed. 

You will still be able to use one-hand, non cell phone radios as well. 

Emergency calls to 911 or public safety agencies are exempt from the ban. 

So what happens if you break the law? Some pretty steep fines, from $100 dollars for the first offense, up to $500 for the third offense within two years - not including possible additional penalty assessments. 

Why is NH going hands free? Distracted driving is a serious issue, and the State reports that 116 fatal crashes occured in the last 4 years as a direct result of distracted driving. 

I think this is a positive safety move for the State - we adopted a company wide hands free policy in 2010 (you can read the policy here: Distracted Driving Policy ) 

If you are concerned about employee or driver compliance with hands free or no cell phone policies, there are several apps on the market to ensure compliance - you can read about the one we use here: Want Safer Drivers? There's an App for That )

Any thoughts or questions about the rule, feel free to give us a shout.

Thanks for reading! 

The Annual Road Check 72 hour inspection blitz on Commercial Vehicles is set to take place this year from June 2-4. 

The CVSA inspects an average of 17-18 Commercial Vehicles PER MINUTE during the 3 day period, so it's important to make sure you and your truck are prepared. The purpose of the annual blitz is to ensure the safety of the public traveling on highways, but it also serves to protect drivers themselves by reminding us to be vigilant checking on all possible safety issues on our vehicles and stick with best practices to ensure everyone is as safe as reasonably possible. 

The top categories for violations are: Brakes, Lights, Tires, and Cargo Securement. 

Quick steps to make sure you pass:

• Make sure youre wearing your seatbelt! It sounds silly but this is actually the most commonly cited violation on inspection, and its the easiest one to correct.
• Make sure your brakes are working properly and dont show excessive wear, corrosion, or air leakage
• Make sure coupling devices are present in proper number and are in acceptable condition - no excessive wear, missing parts, or cracks. 
• Make sure all your lights are working properly
• Make sure your tires are in proper condition - acceptable tread depth, proper inflation, no obvious visible damage
• Make sure your cargo is secured properly! This is the 4th most common reason for being put out of service, and really should be something we are all on top of every day. 

The above points are critical for the annual inspection, but they're also things you should really be checking in your pre and post trip vehicle inspections daily as well. It takes very little time to give your truck a once over and make sure everything is as it should be, and the payoff for doing so is enormous. 

We pulled the information for the above points from the CVSA's published "The Inspectors Seat" chart, which you can read in full here: The Inspector's Seat . There is also a lot of excellent information about the Road Check program, prior year results, and general safety info at the CVSA's website, which is www.cvsa.org 

If you have any questions, feel free to contact us in the comments section. Good luck everyone!!

Governor Baker has issued an Hours of Service waiver for Heating Oil and Propane deliveries in Massachusetts. This follows the Declaration of Emergency and State-Wide Travel Ban issued for Monday's blizzard.

The travel ban is lifted, but the HOS waiver is in place as of January 28th until the Governor declares it's over.

The executive order is attached for your review, if you're a carrier in MA make sure you check it out and keep a copy to make sure you remain in compliance. 

As an aside - The travel ban might be lifted but its still crazy driving out there, take it slow and be safe! 

You can access the official waiver document here: Governor Baker - HOS Waiver 2015

We all know the running joke, no one in New England seems to remember how to drive the second it starts raining or especially snowing. But in all seriousness, its important to take a step back when the temperature drops and the snow starts falling, and make sure you're taking the simple steps necessary to make sure youre handling the tougher conditions safely.

Stay Back - Leave Time to React

In ideal road conditions, the safest following distance is 3-4 seconds. In snowy or icy conditions however, you want to leave at least 8-10 seconds of following time between you and the vehicle ahead of you. No easy task on some of our more infamous Massachusetts highways, but still an important proactive and simple measure you can take to vastly decrease your odds of a collision.

Be Aware of the Day's Varying Hazards

Is there a rain or wind advisory? Fog? Is the sun glaring off all that snow and ice? 

In rainy or slushy conditions, speed management is critical for avoiding hydroplaning, and keeping a safe distance between your truck and other vehicles is of paramount importance. The same goes for speed management and distance with foggy conditions, as the lack of visibility means its more important than ever to give yourself the most possible reaction time.

Sun glare can be mitigated with sunglasses and a visor, obviously. But keep in mind also that the difficulty in visibility even with those measures in place means you should still be watching your distance from other vehicles and speed, because not everyone else on the road is taking the steps to maximize their own visibility. 

Snow Driving - the worst, right? In any type of snow, but especially thick, slushy snow managing your speed and making sure youre taking your time on accelerations and decelerations is absolutely essential. In both snow and ice your braking distance can be much greater than it is in ideal conditions, so distance from other vehicles is key. Reduced traction from snow or ice packing on a road can result in it having 20% of the traction of a wet road. Poor traction means spinning wheels, so paying close attention to your speed, acceleration and deceleration is critical.

Black Ice - one of the most dangerous driving situations out there in the winter. Drivers should pay attention to the spray thrown from other surrounding vehicles - if it suddenly stops, it may indicate black ice is forming ahead.  

Reduced visibility from snow and ice buildup is hazardous. If you cannot see in ALL directions, it is not safe for you to be driving.

Additionally, should your vehicle break down in any of these extreme conditions, immediately call into your dispatcher or supervisor. You should not attempt to walk for help unless absolutely neccessary, and if so leave a note indicating your direction and attempted destination, etc. If your engine is able to run, remain in the truck with the engine running and the window cracked to prevent carbon monoxide buildup and wait for help to arrive. 

It Pays to Pay Closer Attention to your Truck Inspections in Extreme Weather

In addition to your regular daily vehicle inspections, once the cold weather hits its important to remember to pay extra attention to certain parts, fluids, and accessories. 

• Coolant & Antifreeze - both of these fluids need to be full at all times to help prevent any cold related engine problems
• Windshields - Make sure your defrosters are working properly at all times, your wipers are properly fitted so they press the window hard enough to completely clear the vision field. Your washer fluid should always be full, and you should be using a cold weather fluid, like a -20 formula.
• Tires - you need to make sure your tires are in good condition for winter driving, good tread, properly balanced and inflated. 
• Brakes - Make sure your brakes are properly adjusted, and make sure you are regularly checking for ice on the brake linings, and keeping air tanks as moisture free as possible. In a winter where youre dealing with a lot of ice driving & braking, pay attention to wear.
• Fuel Tank - you should be keeping your fuel tank full at all times if possible, especially overnight. Definitely do a top off when the forecast is calling for bad weather the next morning. 
• Lights & Reflectors - make sure that your lights are working, and make sure that all lights and reflectors are free from ice and snow before heading out - in this weather you need all the visibility advantages you can get.
• Exhaust - make sure exhaust fittings are tight to prevent carbon monoxide leaking. Also make sure your exhaust piping is free of snow and ice.
• Wiring & Airlines - any exposed airlines and wiring on your vehicle should be free of snow and ice
• Coupling Devices - Before coupling its critical that all snow and ice is removed from the 5th wheel. In below freezing temperatures, the jaws of the coupling device may not lock if the grease is frozen. The locking should be double checked, and the 5th wheel should be lubricated.
• Handholds, steps, and deck plates - should always be cleared of ice and snow to avoid falls. Always remember the 3 points of contact rule!

Winter Driving Equipment

The following items should ALWAYS be in your vehicle for winter driving:

• Windshield scraper
• Snow Brush
• Small Shovel
• Flashlight
• Warning Devices 

Its also advisable to think about your safety too - keep bottled water, some snacks, a cell phone/CB, and something to keep you warm should the need arise.

Winter is officially here! Just a quick reminder on simple steps that help DKB drivers deliver safely and efficiently to your business during inclement weather. 

First, when snow is predicted, please utilize a Safety cone over fill ports.  This deflects snow and ice from covers and fills which allows drivers to locate the fillports in a timely manner.  Time spent searching for fills and chipping ice is time not spent delivering fuel.

Second, please make sure fills are properly color coded per API specifications.  We have attached a chart for reference below. 

 Third, please be sure that all drive isles, stairs and access ways are clear of snow and ice so Drivers can safely make deliveries to your tanks.

 Thank You all for your business and cooperation this winter season.  Remember, you are never the last stop!

There are dozens of things to keep in mind to stay on the right side of Environmental Regulations for us fuel dealers, one of which is the SPCC plan.

Spill Prevention, Control, and Countermeasure Plans (SPCC's) are a critical part of operating safely. If you store more than 12,000 gallons of petroleum products, regardless of packaging, you're required to have one but its actually a positive requirement when you think about it, and one that insures that your company and employees are always taking safety into account by knowing exactly what to do any time there is an issue. 

We retrain all our drivers on SPCC plans annually to make sure we keep everything fresh, and this also lets us get feedback from drivers on issues they see in the field, so we can proactively address them as needed. Your drivers are your eyes in the field and boots on the ground and your best source of information for both keeping everyone operating safely,and keeping them happy!

Making sure everyone is up to date and has a step-by-step detailed plan of action is a relatively simple way for us to make sure we're all focused on safety all the time. 

Ed wrote an article for Oil & Energy on SPCC plans and staying on top of regulations for the November issue, you can read the full article here at Oil & Energy Online 

We talked before about how we instituted a driving policy in 2010 that specifically prohibits drivers from using cell phones or any other devices while driving (you can read that policy here if you want: Dennis K Burke Distracted Driving Policy) in a nutshell, we have drivers call in prior to leaving their dispatched site for updates on loading instructions, next stops, etc, rather than answering dispatch or other calls while driving, loading, or delivering. 

The problem was, how could you know for sure someone wasn't using the phone? And what about the scores of sales people and others in company vehicles, how could we know for sure they were adhering to what we think is a critically important safety policy?

Good news.Turns out that "There's an app for that". 

The one we chose uses GPS to determine when the vehicle is in motion, and blocks the ability to text, email or use the phone until the vehicle is stopped. Pretty cool, right? 

You can read more about the app and why we chose to go with this method instead of hands-free devices or other options in Ed's September article for Oil & Energy here: Lock Down Phones Ensure Compliance

What do you guys think about locking down devices, or what policies or changes have you made that have helped reduce distractions for your drivers?

In talks at a recent Driver’s meeting, I got to thinking about how much the products that companies in our industry handle have changed over the years, and just how important it is to make sure that everyone in the company is up to speed with those changes and what those changes mean for them, whether they work as a driver, warehouse worker, or customer service rep.  

Whether your fleet has expanded into diesel delivery in response to regulatory changes for generators, your state is going to ultra low heat, your company has moved into biofuels/bioheat or ethanol gasoline, or your fleet is now using DEF, it's critically important that your operations and safety teams look at different product properties, risks, and differences.

It's important because not only do you need to train your drivers on placard changes and different loading procedures at both the truck and terminal levels, but you also need to train service techs and warehouse or supply personnel. Beyond that, it’s also important to train sales and customer service, which sometimes gets forgotten in the chaos of adapting to new products or regulations.

For example, we all experienced the biofuels learning curve with solvent properties dissolving gaskets quickly, and filters needing to be replaced more often. If your company is supplying BioHeat, it's important to let your service techs and customers know about increased filter change intervals. Warehouse personnel should know to keep an eye on and ensure proper hoses and gaskets are being used to avoid leaks, corrosion, and safety issues. Station customers should be aware of micron requirements for biodiesel filters. Customer Service reps and Sales teams should be informed enough on the product specs and specifics to answer customers questions on safe handling as well.  

If your company fleet has moved into using DEF, it's important to not only train drivers using the fluid in their own trucks, but if you store it in bulk at your facility, service and warehouse personnel should understand how to store it properly and what problems can arise from non-closed systems or non compliant metal pumps gaskets or fittings, etc. This is critical to ensuring you don't contaminate your fleet (or a customer fleet if you deliver). It’s also important to train sales and customer service on these same items, even though they don’t handle the product themselves, it’s a huge positive for your company to have customers know that they can call anyone at your organization and get the information they need to make sure they too are handling the product safely and properly.

Environmental risks and proper response for spills or leaks of products is important for all personnel as well – not just drivers. The entire staff needs to be aware on what is risky to their health, what's an emergency, what the protocol is for spills or leaks, etc. not only is this important for your liability but more importantly your staff safety, and the safety of your customers.

I thought it would be a good idea to run through different product handling needs and changes in more detail in future updates – what types of product changes have affected your company and the way you train staff to handle and deliver products?

Road Check is upon us again! The dates for the 72 hour inspection period for 2014 will be June 3rd through 5th. According to the Commercial Vehicle Safety Alliance (CSVA), one of the programs sponsors:

" Since its inception in 1988, roadside inspections conducted during Roadcheck have numbered over 1 million, resulting in more than 220 lives saved and 4,045 injuries avoided. It also provides an opportunity to educate the industry and general public about the importance of safe commercial vehicle operations and the roadside inspection program" (excerpt from CSVA's website, which is an excellent source for commercial vehicle operators:  http://www.cvsa.org/programs/int_roadcheck.php )

So what are they looking for and how can you make sure your truck is ready? Last year saw over 73 thousand inspections of trucks and buses (thats 17 PER MINUTE on average!) with 22% of trucks, and less than 4% of drivers placed out of service. 

The inspections all come down to ensuring that drivers are operating safely and doing so in a safe, properly maintained vehicle. Most of the prep is just a matter of paying extra attention to the simple every day safety measures we all take - making sure you have your license, medical card, hours of service paperwork/elog, and any cargo documentation you need in your truck - and it sounds silly but make sure you fasten your seatbelt! The craziest part of last years inspection numbers was that almost 900 drivers were cited for seatbelt violations!

Last year the inspections primarily focused on load securement, and this is always a critical part of the test since its a huge safety concern, so make sure your straps, chains, tailgates are in good shape and proper working order. In terms of the overall vehicle inspection, what you have the most control over as a driver is making sure you have proper documentation for what you're carrying, especially hazmat drivers. Making sure your vehicle is properly placarded, you have the right paperwork, and if youre in a city like Boston, you know what routes you can and cannot travel with hazardous cargo. This years focus is HazMat compliance, so all of us fuel folks have to keep that in mind and be extra vigilant. 

We all work hard to do our jobs as safely as possible every day, so just make sure you're a little extra vigilant next week, and it'll all be over soon!